October 3, 2019 Lions Club General Meeting
In Attendance: Adrean, Brian, Amy, Chris, Mike, Jim, Paul L, Paul B, Michelle, Marianna Guest: Risa Corwin
President Adrean Hayashi brought the meeting to order at 6:00 P.M. with pledge, prayer and song. Website Update
Adrean introduced Risa Corwin, who has agreed to build a website for our club. We plan to start fresh with a new
domain name! We agreed to purchase the site benicialionsclub.com for $38.95 for 3 years.
Induction of Marianne Bunce
Lion Mike Mathews inducted new member Marianne Bunce. President Adrean Hayashi is her sponsor. Welcome Marianne!
Brian McLaughlin provided updated budget information from the board of directors meeting. This was also emailed to all members.
Treasurer Chris Kerz reported that we have agreed to start with $1000 in the administrative account moving forward. (previously there had been some co-mingling of funds which had to be corrected.)
September Meeting minutes were approved.
Secretary Amy Martinez reported that the coastal clean-up barbecue was a success.
Lion Michelle motioned to reserve the bay-front picnic table at 9th street park for next year. Motion approved.
Lion Adrean suggested that next year we involve local schools to collaborate with us for coastal clean-up and cooking.
Amy shared a solicitation for donation to Leo’s clubs. It was decided that we would decline at this time.
Amy mentioned the need for someone to chair the student speaker committee if we would like to participate this year. As of yet, no one has volunteered.
Turkey Donation and Carving Thursday, November 21st (updated from Lion Brian’s notes)
Benicia Lions Club Participation
Our participation in the Thanksgiving Community Dinner is a two-part process. The first part involves donating a minimum of 14 frozen turkeys. The second part involves carving the donated turkeys and hams (donated by other organizations). Please see below for the details of each part of the process.
Part 1 – Turkey Donation
We are requesting Lions Club Benicia members each donate one or more frozen turkeys that weigh a minimum of 18 pounds. We donate a minimum of 14 turkeys so if we receive less than 14, we purchase the remaining turkeys from the club charity account.
The frozen turkeys are delivered to the Community Action Council on Monday, Nov. 18th, by 10:30 AM. At our next club meeting (11/7) we can discuss how best to coordinate the purchase and delivery of the turkeys. One option which might be easier for everyone is if you wish to donate a frozen turkey is to instead write a check/or cash to cover the cost of one or more turkey(s), then two club members can purchase the 14 frozen turkeys and deliver on the 18th. Again, we can work out the details at the next club meeting.
2019 turkey donations (goal of 14 turkeys):
Benicia Lions Club – Charity Account
Part 2 – Turkey and Ham Carving
On Thursday, November 21st, from 4 PM until approximately 6 PM, we request a minimum of six club members to meet at the Clock Tower to carve turkeys and hams. Carvers will need to bring your own tools; a cutting board, an apron, and a carving knife.
2019 turkey carvers (goal = minimum of 6)
Crab Feed January 25, 2020 Roles and Responsibilities
Role Responsibility Cell Phone Email Address
Co-Chair Co-Chair Kitchen Bar
Facility and Security Sales and Marketing Sales and Marketing Entertainment
Raffle and Silent Auction Raffle and Silent Auction Food Service
Adrean Hayashi Brian McLaughlin Judy Foster Dennis Paulley Michelle Kenny Brian McLaughlin Mike Matthews Chris Kerz
Martin Duvall Amy Martinez Marianne Bunce Judy Foster Chris Kerz
firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org
Role Vendor Name Contact Name Contact Info Comments
Justin's Crab Company
Also supplies bibs.
Facility Hall Rental
John is manager
Music Fog City Stompers
Facilities tour Wednesday 10/16 4:00” Adrean, Brian, Amy and Judy - we would also like more info about their crab feed, seating and pricing.
Chris Kerz verifies that the insurance policy for liquor service is valid through 2/12/20
We discussed using online ticket service provider. Brown Bag Tickets: attendees pay a service fee of only
$0.99 + 5% of the ticket's face value, regardless of whether they order online, by phone through live 24/7 in-house call center, or through our walk-up locations.
We discussed using community partners , 1 or 2 businesses where people can purchase physical tix.
Mike Mathews will bring a sample ticket to November meeting.
We can set up a small table in the back to sell raffle and bar tickets.